Downloads for Scotland

The following User Guides and other downloads are relevant to Vision users in Scotland: 

Recently Added: Electronic Palliative Care Summary (ePCS) - Updated User Guide. ePharmacy_Adapter - Installation User Guide and executable file to install. Setting_Up_SCI_Pathology - User Guide Updated

ePharmacy Adapter Update

Please click here to download the ePharmacy Adapter Update user guide which includes installation instructions.

After reading the instructions, please click here to download the update. You are prompted to Run or Save, click Save, the Save As window opens. Select a location to save the executable (.exe) file to, if possible download this file directly onto the desktop of your  GPC machine. If you are unable to download from your GPC machine, save the file to a shared network drive so that you can access it from the GPC machine. Once downloaded, follow the instructions in the User Guide.

Note - The update must be installed onto the GPC computer in order for it to be run.

Scottish Diabetic Care User Guide (SCI DC)

 

 Click here for the Scottish Diabetic Care User Guide (22.6.09)

Scottish Cervical Call - Recall System (SCCRS)

Click here for the Scottish Cervical Call - Recall System (SCCRS) GP User Guide v009 (19/05/09)

Directed Enhanced Services - 'Flu

Click here for the Scottish DES audits for immunisation against influenza

Directed Enhanced Services Audit, Guideline and User Guide

Click here for the Scottish DES audits and the amended user guide which explains the changes in detail.

Click here for a one page guide for those practices involved in End of Year testing.

Click here for a Scottish DES guideline to help you enter data for CVD Risk patients, patients who are carers and those with learning disabilities.

We have received some queries asking whether it is possible to implement the 2006/07 Scottish Directed Enhanced Services functionality (specifically CVD searches) to sites outwith Scotland. Following discussion with the SEHD it can be confirmed that this would not be an issue.

It should be noted however, that neither NHS National Services Scotland and SEHD can support any queries/issues raised in any practice outwith Scotland.

Anyone implementing the searches must read the User Guide first. The searches are very specific to the programme in Scotland. It must be noted that their search criteria bears little or no resemblance to the criteria for Risk Factors developed by PCTs around England for the LES.

Electronic Chronic Medication Service (eCMS)

The Electronic Chronic Medication Service (eCMS) is part of the Tranche 4 requirements for NHS Scotland. This scheme allows CMS therapy items to be sent electronically from Vision to the Community Pharmacy (CP), where all subsequent dispensing events can be managed. eCMS is similar to eAMS (electronic Acute Medication Service), but eCMS involves printing a single eCMS GP10 for multiple dispensing events.

 Click here for the eCMS User Guide - Version 9 (20/09/2011)

Emergency Care ECS User Guide

 

This project creates emergency care summaries of patients’ GP records; a subset of GP data is held centrally in the SCI Store for every consenting patient to be accessed in emergency care. OOH doctors and nurses can access the web server to look up information on any patient to whom they are giving emergency care.Click here for the Scottish Emergency Care ECS User Guide and here for further information on prescription items added out of practice.

 

 ePharmacy (eAMS) User Guide

Click here for the ePharmacy User Guide describing the Acute Medication Service (AMS) (02/12/08).

This pharmaceutical service is provided by community pharmacists and GPs to acute patients by adding electronic support and automated payment for acute prescription items. Acutes and repeat issues are handled as AMS prescriptions. These are printed on a GP10 prescription with a barcode.

An XML message is transmitted (via AMS) through the NHSnet to the ePharmacy store to await call down by the pharmacist when the patient first presents at the pharmacy. The pharmacy will access the patient registration details through the central patient registration system.

Electronic Palliative Care Summary (ePCS)

Click here for the ePCS Administration Guide. This details how to to download, import and set up the ePCS guideline and FAQs.

Click here for the ePCS Data Entry Guide. This details how to to access and use the ePCS guideline.

Mail Manager Archiving for ePharmacy

With the advent of ePharmacy (AMS), a large number of messages are being generated by practices (usually one for each prescription printed). Vision Mail Manager allows you to archive older messages and to view current messages. Click here for instructions for Mail Manager Archiving for ePharmacy Users (27/11/08).

Mail Manager Troubleshooting Guide for eAMS

Click here to download the Mail Manager Troubleshooting Guide for eAMS

Priority Amend

We have created a utility called Priority Amend which allows the priority number of certain medical history data to be changed to a priority one in bulk. This means that medical history data can be standardised and subsequently included in the data flow to external systems i.e. SCI and ECS.

Priority Amend can be run as a one-off process, or on a regular basis, and can be set to run immediately or as a scheduled task.

23/03/10 Priority Amend User Guide - Version 8

17/08/10 SCIMP Read Codes for Priority Amend - Version 3

Printer Alignment & eAMS - Scotland

All Scottish prescriptions printed under electronic Acute Medication Service (eAMS) will be scanned to capture the data on the prescription form.  It is essential that your printing profiles allow all the printed data to appear exactly where it should, and that none of it overlaps with the pre-printed lines on the prescription form. 

Click here for instructions on checking and configuring printer alignment.

Practice Team Information (PTI) Extract

The Practice Team Information Extract scheme identifies patterns of ill-health from medical data retrieved from Scottish practices. 

Click here for the user guide (13.10.09)

Preparation Filler Utility

This utility MUST be run by practices who are migrating to Vision from any other supplier’s system before ePharmacy (AMS) functionality can be switched on. This utility automatically fills the preparation field when it is left blank during the conversion of data. This process will be discussed with practices during pre-live and go-live preparations.

The user guide contains details of how to access and run the utility.

Click here for the Blank Preparation Filler Utility (04/08/10)

SCI Gateway - Referrals

Click here for the User Guide which explains the integration of SCI Gateway with Vision Consultation Manager, and how to access and logon to SCI Gateway in order to create and send a referral.  (14/04/08)

Further user guides written by SCI Training can be found at http://www.sci.scot.nhs.uk/training/train_docs.htm

SCI Gateway Patch

Click here for the SCI Gateway Patch Instructions (10/11/08)

Click here for the Vision SCI Gateway QMT1972 Patch  (10/11/08)

Setting up SCI Pathology User Guide

Click here for the Setting up SCI Pathology User Guide v007 (20/09/10)

Swine Flu Extract

At the request of Health Protection Scotland (HPS) and the Chief Medical Officer, we have created functionality in Vision which allows for the extract of statistical data for Swine Flu which is then transmitted to HPS Scotland.

14/09/09 Swine Flu Extract User Guide - Version 1

H1N1 Virus Extract

Click here for the User Guide
Click here to download the Extract

Steps to install – THIS IS FOR LAN SITES ONLY.  (INPS will complete this install for VES sites.)

• Rename to SwineFluExtract_Setup.exe.
• Run ‘SwineFluExtract_Setup.exe’ and follow the instructions to install the Swine Flu Extract application.

The following files are installed to o:\Program\

• SwineFluExtract.exe
• UpdateElinks.exe
• Flu queries - Scotland GQL.txt

The following file is installed to P:\Schedules\

• TaskTypes.xml

The message ‘Update Elinks process completed successfully’ shall be displayed.

 

The aim of the national Scottish Care Information – Diabetes Collaboration (SCI-DC) Network system is to improve the health of people with diabetes by providing an integrated electronic patient record. This record is built from a variety of sources across primary care, secondary care and various other external sources and allows professionals involved in patient care to share information as agreed in the Scottish Dataset for Diabetes on a daily basis. The SCI-DC Scheme:

• Allows patients to have the option to dissent from participation in sharing diabetic information.

• Extracts relevant diabetic data from Vision for sharing with other health care professionals on the SCI-DC network.

• Allows for the receipt of new diabetic data into Vision from the SCI-DC network. 

 

The aim of the national Scottish Care Information – Diabetes Collaboration (SCI-DC) Network system is to improve the health of people with diabetes by providing an integrated electronic patient record. This record is built from a variety of sources across primary care, secondary care and various other external sources and allows professionals involved in patient care to share information as agreed in the Scottish Dataset for Diabetes on a daily basis. The SCI-DC Scheme:

• Allows patients to have the option to dissent from participation in sharing diabetic information.

• Extracts relevant diabetic data from Vision for sharing with other health care professionals on the SCI-DC network.

• Allows for the receipt of new diabetic data into Vision from the SCI-DC network.